Temp Executive Assistant – Construction | August Start | Gold Coast

We are seeking an experienced and hands-on Executive Assistant to join a dynamic construction business based at their Gold Coast location. This is a temporary assignment covering a key team member’s leave from 22nd August - 13th October, with a handover commencing around 18th August.

This role offers variety and pace, making it ideal for someone who enjoys being organised, proactive, and keeping things running smoothly in a busy construction environment.

Key Responsibilities:

• Calendar and email management for the Director, General Manager, and yourself.
• Supporting the rollout of new systems and processes already in motion
• Typing and transcribing documents, including deciphering handwritten notes.
• Assisting with timesheets, delay registers, and process maintenance.
• Coordinating vehicle and equipment hire (trucks, forklifts, etc.).
• Booking training and courses for staff.
• Overseeing general office administration and ensuring site services (cleaning, water, portable toilets) are maintained.
• Providing guidance to administrative support staff, including offshore team members.

• 3-4 years experience in a Construction Administration or EA role – someone who understands how construction businesses operate.
• A strong multitasker who can manage competing priorities in a high-volume environment.
• A proactive problem-solver who can pick up systems quickly and maintain workflows independently.
• Confident with basic HR admin tasks such as recruitment coordination and staff onboarding.
• Ideally, someone with a mature, calm approach who can hold their own with business owners and senior staff.
• Availability to work full-time hours 8am–5pm across the assignment period.