About the Role
We’re looking for a highly organised and proactive Executive Assistant & Governance Specialist to join the Technology team of this large infrastructure business. This hybrid role is ideal for an experienced Executive Assistant or team coordinator who enjoys working across a variety of responsibilities—from providing high-level executive and team support to coordinating risk, audit, workforce, and project governance functions.

This position is perfect for someone who thrives in a structured, fast-paced environment and enjoys working with senior leaders while making a real impact through efficient systems, clear communication, and proactive problem solving.

This role is being offered on a 2-year fixed term contract. 

Key Responsibilities

• Provide high-level executive assistance to senior leaders including diary management, meeting coordination, and preparation of briefing materials
• Organise and support key leadership meetings, including agendas, minutes, action tracking, and follow-ups
• Act as a central contact point across the team, facilitating internal communications and information flow
• Coordinate onboarding and first day activities for new starters in the team
• Manage internal correspondence, document preparation and version control
• Support team engagement initiatives and events
• Track team deliverables and help ensure deadlines are met
• Coordinate end-to-end contractor recruitment in collaboration with panel partners
• Support the upkeep and application of the project delivery and governance framework
• Assist in reviewing project documentation and templates for currency and compliance
• Provide support for small-scale project coordination as needed
• Schedule and support project meetings, maintain action registers, and track key deliverables
• Coordinate risk management activities for team as the first line of defence
• Monitor and maintain risk registers, ensuring mitigation actions are current and documented
• Liaise with Enterprise Risk and Internal Audit teams to support internal and external audits

• Previous experience in an Executive Assistant, Team Coordinator or Business Support role
• Experience with governance or risk/audit functions and roles is desirable
• Strong organisational skills and ability to juggle multiple priorities
• Excellent written and verbal communication skills
• Comfortable working with senior stakeholders and handling sensitive information
• A keen eye for detail and a proactive, solutions-focused mindset