We’re recruiting a standout Executive Assistant to the CEO for a high-profile Victorian not-for-profit delivering essential disability and community services. This is a rare role for someone who wants scope, stretch and genuine influence, not just diary and inbox management.
You’ll operate as the CEO’s strategic right hand, combining commercial sharpness with the resilience needed to navigate a highly regulated, high-stakes sector. You’ll triage at pace, draft high-quality papers, drive governance workflows, and represent the CEO internally and externally, often acting as their voice and extension.
This is a hybrid role working across 2 offices in the Eastern and Southeastern suburbs, with the flexibility to work from home when it makes sense.
Why this role is different?
This is not a traditional EA job.
You will:
- Cut through noise and ruthlessly prioritise, ensuring the CEO stays focused on what materially drives impact.
- Leverage AI, automation and modern systems to streamline workflows and reduce manual admin.
- Draft board papers, briefing notes and stakeholder packs, often preparing first versions based on raw intel and sector updates.
- Step into a pseudo-CEO mode, representing the CEO, guiding stakeholders, and making judgement calls when required.
- Operate in a sector that is purpose-driven but highly demanding, requiring resilience, emotional maturity and a steady hand under pressure.
Key Responsibilities:
- Act as the CEO’s first line of triage, assessing urgency, risk and impact.
- Make informed decisions independently, resolving or redirecting issues and escalating only what matters.
- Use tech and automation to streamline workflows, inboxes and decision cycles.
- Prepare first drafts of board papers, briefings and government correspondence.
- Manage board and committee schedules, paper submissions and action registers.
- Build strong relationships with government, sector bodies and key partners.
- Create briefing packs and engagement plans to support high-level CEO interactions.
- Exceptionally sharp judgement, you can distinguish noise from what truly matters.
- Ruthless prioritisation and the ability to protect executive focus.
- Tech fluency, with confidence using Microsoft 365, automation tools and AI.
- Outstanding written communication, with experience preparing executive-level documents.
- Resilience and emotional maturity, capable of handling sensitive, confronting or high-pressure situations.
- Strong political acumen, able to navigate complex environments and stakeholders.
- At least 5 years supporting C-suite executives that’s beyond diary, inbox and calendar management
- Governance experience is highly valued
- Commercial backgrounds are welcome, as long as you’re willing to learn the complexities of the NDIS and community sector
- Current (or willingness to obtain) NDIS Worker Screening and Working with Children Check
- Driver’s licence and willingness to travel across Victorian sites
- Ability to complete safety screening and mandatory compliance training
- A genuinely strategic partnership with a high-impact CEO.
- A competitive remuneration package starting from $130k package, negotiable on experience
- Access to salary packaging benefits (increasing your take home pay by up to $15,900)
- Exposure to board governance, government engagement and major sector forums.
- The chance to shape and influence organisational outcomes.
- Interesting, meaningful work across incidents, strategy, governance and stakeholder engagement.
- Flexibility, trust and autonomy.