We’re looking for an energetic and detail-oriented Events & Facilities Coordinator to join an onsite team. This is a highly visible role where you’ll play a key part in making sure everything runs seamlessly - from facilities and office operations to event coordination.

You’ll be the first point of contact for facilities needs, ensuring smooth day-to-day operations, supporting internal events, and liaising with contractors and vendors. This is a hands-on role that requires flexibility, strong organisation, and a customer-focused approach.

What you’ll be doing:

• Act as primary contact for facilities, events, and concierge support.
• Coordinate logistics, catering, and set-up for internal events, training sessions, and meetings, including bump-in/bump-out and furniture set-up.
• Oversee maintenance, repair, land soft services, managing technicians, contractors, and staff.
• Manage security procedures, contractor passes, and escort requirements.
• Order office supplies and manage invoicing, billing, and financial reporting, including cost centre coding and variance explanations.
• Respond to client inquiries, feedback, and complaints, ensuring timely follow-up and satisfaction.
• Provide ad-hoc support to reception, mailroom, and other teams as needed.
• Build strong relationships across the business to support stakeholders and internal clients.

• A polished communicator with a warm, professional presence
• Experience in events, facilities, office coordination or concierge-style roles
• A proactive multitasker with strong attention to detail
• Someone who enjoys being hands-on and thrives in a dynamic environment
• Confident with MS Office and able to pick up systems quickly

• $80–85K package plus 8% KPI bonus
• Work phone provided
• Monday to Friday, 8am–4:30pm (no late nights, weekends or WFH)
• A chance to combine facilities and event management in one role
• Work with a collaborative team in a newly refurbished office