Join a leading global real estate company managing world-class commercial, retail, and residential properties. We're seeking a proactive Administrator to support the Property Operations teams.
Purpose:
Provide day-to-day administrative support to the Senior Vice President (Operations), Operations team, and Vice President (ESG), with ad-hoc support and diary management to senior leadership as required.
Salary:$70,000 - $80,000 + super + 5% STI
Located: Sydney CBD
Work structure can be flexible for the right employee, varying from 1-2 days WFH based on team requirements
Responsible for:
Financial & Administrative:
- Upload and code invoices in Coupa accurately and in a timely manner
- Reconcile expenses and prepare AMEX card requests
- Provide diary management assistance and coordinate meetings, video/teleconferences, workshops, and events (internal and external)
- Arrange venue bookings, catering, AV requirements, and domestic/international travel
- Prepare PowerPoint presentations, reports, lease proposals, and correspondence to brand standards
- Coordinate and take minutes of meetings as required
- Handle photocopying, printing, binding, and document preparation
- Manage telephone queries and mail distribution for SVP Operations, SVP Finance, and teams
- Arrange signatures for legal documents
- Provide secretarial and administrative support to the team and other teams
- Liaise with IT and HR teams for new starter requests, equipment orders, and workstation setup
- Provide new starter orientation on office procedures and filing systems
- Assist with corporate events including tenant and client functions; renew licenses as required
Qualifications, experience and skills
- 2-3 years secretarial/administrative experience in corporate environment
- Extensive proficiency in MS Office Suite (PowerPoint, Word, Excel, Outlook, Visio)
- Strong organisational skills with high attention to detail
- Excellent communication abilities and strict confidentiality
- Proven ability to work independently in high-pressure, fast-paced environments
- Positive, proactive attitude with flexibility to adapt to changing priorities and assist across various areas
- Professional demeanour with ability to work effectively with diverse personalities
Please apply directly or contact me at sarah.swann@perigongroup.com.au for more information.