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Executive Assistant

Job Title: Executive Assistant
Location: Sydney
Industry:
Reference: 2904306
Job Published: June 18, 2019 09:16

Job Description

The Opportunity:

This Australian based global investment company is looking to hire a full time EA on a 11-month parental leave contract in their Sydney office. You will work closely with 2 busy and personable General Managers, and a small team, across the full suite of EA responsibilities. Being a global company work will be fast paced with a lot of travel arrangement and diary management. This is the perfect role for a mid-level/experienced Executive Assistant who is personable, professional, attentive to detail and well organised.


The Role:

This role will support 2 Senior Managers and a team of 9 by providing high-quality administration support and taking responsibility for coordinating all local and international travel needs. Being part of a small-midsized office, this role will take on a lot of autonomy to manage the needs of the team and demonstrate initiative beyond the general scope of the role.
  
Other responsibilities include:
  • Reconciling monthly expenses and credit cards for the team
  • Diary management and meeting organisation
  • Preparing documentation for the team
  • Processing invoices
  • Maintaining and developing the filing system
  • Occasional reception relief
  • Other ad-hoc admin tasks as required

About you:

  • At least 4 years’ experience in an Executive Assistant role supporting multiple senior level stakeholders
  • Experience working in a fast-paced corporate organisation is desirable
  • "Can do" and proactive approach with a willingness to accept tasks outside the general scope of duties
  • Strong organisational skills and ability to plan and prioritise effectively
  • Excellent written and verbal communication skills
  • Professional and personable approach and ability to build strong and friendly working relationships
  • Comfortable working autonomously
  • Demonstrates flexibility and willingness to adjust priorities when necessary
  • Excellent level of technical ability in Microsoft Office, including Outlook, Word, Excel and PowerPoint
  
The client is keen to interview immediately so please APPLY NOW.

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