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Executive Assistant

Job Title: Executive Assistant
Location: Sydney
Reference: 2931111
Job Published: May 17, 2019 14:45

Job Description

Fast paced role
2 years fixed term contract
Up to $80K package + 10% contract completion bonus

The Opportunity:

This Australian based global investment company is looking to hire a full time EA on a 2 years contract in their Sydney office. You will work closely with a busy and personable General Manager, and their team of 24 based around Australia, across the full suite of EA responsibilities. Being a global company work will be fast paced with a lot of presentations, travel arrangement and diary management. This is the perfect role for a mid-level/experienced Executive Assistant who is personable, professional, attentive to detail and well organised.

The Role:

This role will support a creative team of designers and project delivery managers by providing high-quality administration support and taking responsibility for coordinating travel, expenses and presentation development. Being part of a small-midsized office, this role will take on a lot of autonomy to manage the needs of the team and demonstrate initiative beyond the general scope of the role.
Other responsibilities include:
  • Reconciling monthly expenses and credit cards for the team
  • Diary management and meeting organisation
  • Preparing documentation for the team, especially presentation
  • Taking meeting minutes
  • Processing invoices
  • Maintaining and developing the filing system
  • Occasional reception relief
  • Other ad-hoc admin tasks as required

About you:

  • At least 3-4 years’ experience in an Executive Assistant role supporting multiple stakeholders
  • Experience working in a fast-paced corporate organisation is desirable
  • Excellent level of technical ability in Microsoft Office, including Outlook, Word, Excel and PowerPoint
  • "Can do" and proactive approach with a willingness to accept tasks outside the general scope of duties
  • Strong organisational skills and ability to plan and prioritise effectively
  • Excellent written and verbal communication skills
  • Professional and personable approach and ability to build strong and friendly working relationships
  • Comfortable working autonomously
  • Demonstrates flexibility and willingness to adjust priorities when necessary
The client is keen to interview immediately so please APPLY NOW.

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