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Executive Assistant

Job Title: Executive Assistant
Location: Brisbane
Reference: 2939100
Job Published: May 16, 2019 11:45

Job Description

This Australian based global investment company is looking to hire a full time EA on a 6 month contract in their Brisbane office. You will work closely with 2 busy and personable General Managers, and a small team, across the full suite of EA responsibilities. Being a global company work will be fast paced with a lot of travel arrangement and diary management. This is the perfect role for a mid-level/experienced Executive Assistant who is personable, professional, attentive to detail and well organised.

The Role:

This role will support 2 Senior Managers and a team of 9 by providing high-quality administration support and taking responsibility for coordinating all local and international travel needs. Being part of a small-midsize office, this role will take on a lot of autonomy to manage the needs of the team and demonstrate initiative beyond the general scope of the role.
Other responsibilities include:
  • Reconciling monthly expenses and credit cards for the team
  • Diary management and meeting organisation
  • Preparing documentation for the team
  • Processing invoices
  • Maintaining and developing the filing system
  • Occasional reception relief
  • Other ad-hoc admin tasks as required

About you:

  • At least 4 years’ experience in an Executive Assistant role supporting multiple senior level stakeholders
  • Experience working in a fast-paced corporate organisation is desirable
  • "Can do" and proactive approach with a willingness to accept tasks outside the general scope of duties
  • Strong organisational skills and ability to plan and prioritise effectively
  • Excellent written and verbal communication skills
  • Professional and personable approach and ability to build strong and friendly working relationships
  • Comfortable working autonomously
  • Demonstrates flexibility and willingness to adjust priorities when necessary
  • Excellent level of technical ability in Microsoft Office, including Outlook, Word, Excel and PowerPoint
The client is keen to interview immediately so please APPLY NOW. Or contact me on 07 38543807 or