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Executive Assistant - Financial Services

Job Title: Executive Assistant - Financial Services
Contract Type: Permanent
Location: Sydney
Reference: 3135678
Job Published: July 03, 2020 15:01

Job Description

Permanent role
Project work included
Up to $100K package

The Opportunity:

This Australian based global investment company is looking to hire a full time EA on a permanent basis in their Sydney office. You will work closely with 2 busy and personable stakeholders, including the Deputy Head of one of the company’s core teams, across the full suite of EA responsibilities. Being a global company work will be fast paced with a lot of diary, meeting and travel management. This is the perfect role for a mid-senior level Executive Assistant who is personable, professional, attentive to detail and well organised.

This role will also play a key role in core project work including organising and preparing for global management meetings and the return to work plan for the team and office. Being part of a small-midsized office, this role will take on a lot of autonomy to manage the needs of the stakeholders, and extended team when needed, and demonstrate initiative beyond the general scope of the role.
Other responsibilities include:
  • Extensive diary/email/calendar management and meeting organisation
  • Ensuring the stakeholders are prepared for all engagements, meetings and necessary deadlines
  • Management of all travel needs and booking
  • Document preparation for all meetings board arrangements, including presentations
  • Liaising with clients and other senior stakeholders in the business
  • Processing invoices, expenses and credit cards
  • Maintaining and developing the filing system
  • Other ad-hoc admin tasks as required

About you:

  • At least 5 years’ experience in an Executive Assistant role supporting multiple senior level stakeholders
  • Experience working in a fast-paced corporate organisation, preferably Financial Services, is desirable
  • "Can do" and proactive approach with a willingness to accept tasks outside the general scope of duties
  • Strong organisational skills and ability to plan and prioritise effectively
  • Excellent written and verbal communication skills
  • Professional and personable approach and ability to build strong and friendly working relationships
  • Comfortable working autonomously
  • Demonstrates flexibility and willingness to adjust priorities when necessary
  • Excellent level of technical ability in Microsoft Office, including Outlook, Word, Excel and PowerPoint
The client is keen to interview immediately so please APPLY NOW.