Job Search

Executive Assistant - Financial Services

Job Title: Executive Assistant - Financial Services
Contract Type: Permanent
Location: Sydney
Reference: 3135678
Job Published: March 15, 2021 17:15

Job Description

Permanent role
Project work included
Up to $100K package

The Opportunity:

This Australian based global investment company is looking to hire a full time EA on a permanent basis in their Sydney office. You will work closely with 2 busy and personable stakeholders, including the Deputy Head of one of the company’s core teams, across the full suite of EA responsibilities. Being a global company work will be fast paced with a lot of diary, meeting and travel management. This is the perfect role for a mid-senior level Executive Assistant who is personable, professional, attentive to detail and well organised.

This role will also play a key role in core project work including organising and preparing for global management meetings and the return to work plan for the team and office. Being part of a small-midsized office, this role will take on a lot of autonomy to manage the needs of the stakeholders, and extended team when needed, and demonstrate initiative beyond the general scope of the role.
Other responsibilities include:
  • Extensive diary/email/calendar management and meeting organisation
  • Ensuring the stakeholders are prepared for all engagements, meetings and necessary deadlines
  • Management of all travel needs and booking
  • Document preparation for all meetings board arrangements, including presentations
  • Liaising with clients and other senior stakeholders in the business
  • Processing invoices, expenses and credit cards
  • Maintaining and developing the filing system
  • Other ad-hoc admin tasks as required
About you:

  • At least 5 years’ experience in an Executive Assistant role supporting multiple senior level stakeholders
  • Experience working in a fast-paced corporate organisation, preferably Financial Services, is desirable
  • "Can do" and proactive approach with a willingness to accept tasks outside the general scope of duties
  • Strong organisational skills and ability to plan and prioritise effectively
  • Excellent written and verbal communication skills
  • Professional and personable approach and ability to build strong and friendly working relationships
  • Comfortable working autonomously
  • Demonstrates flexibility and willingness to adjust priorities when necessary
  • Excellent level of technical ability in Microsoft Office, including Outlook, Word, Excel and PowerPoint
The client is keen to interview immediately so please APPLY NOW.

Get similar jobs like these by email

By submitting your details you agree to our T&C's