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Executive Assistant - Professional Services

Job Title: Executive Assistant - Professional Services
Location: Brisbane
Reference: 3108116
Job Published: February 24, 2020 18:46

Job Description

This leading, international professional services firm is looking for an experienced Executive Administrator to join their Operations team. This role will support three partners in managing their practices, and working with some of the leading partners in the market, you will have access to some of the largest deals/matters that are consistently front-page news.

The firm has recently invested heavily in their support structure to ensure the best service is provided to the partners and to provide development opportunities for the support team, so it’s an exciting time to join the team. You will also have the support of a team of junior administrators to assist with work so that your time can be dedicated to essential tasks.
Duties will include:
  • Manage the billing process for three partners.
  • Diary and email management
  • Drafting correspondence and legal documents
  • Travel booking and booking meetings. 
  • Performing other administrative tasks as required.
  • Attending client meetings and note taking and making action points for follow up.
  • Preparing and researching information for marketing material
  • Creation of PowerPoint presentations
  • Tracking progress of partners projects and scheduling client update calls/meetings.
You will have extensive experience working in an Executive Administration role in a professional services firm or in a position supporting multiple senior stakeholders in a global/ASX listed firm. You will have the ability to adapt to different working styles and stakeholders and have excellent interpersonal skills to be able to build strong relationships with staff. You will be able to prioritise your time effectively and have confidence in managing partner relationships and splitting your time between multiple stakeholders. You will be able to work autonomously and delegate work to juniors to add more value to the partners you will be supporting.
You will be available at short notice to support the business in this 9 month fixed-term contract and the client is keen to interview immediately!

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