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Executive Assistant to CEO - Global Law Firm

Job Title: Executive Assistant to CEO - Global Law Firm
Contract Type: Permanent
Location: Sydney
Salary: $110k package
Reference: 3279965
Contact Name: Shana Perry
Contact Email:
Job Published: June 17, 2021 19:46

Job Description

  • Opportunity for personal and professional growth
  • Working closely with reputable, supporting stakeholders
  • $110k package

    The Opportunity:
This leading, international law firm is looking for an experienced Executive Assistant to support the National Managing Partner (CEO) and provide general assistance to the National Leadership Team. This is a crucial role supporting both the running of the national practices and their interaction with the broader global firm, and will assist with predominantly professional tasks with some intermittent personal tasks. The Managing Partner is a leader in his field and is friendly, down to earth and professional who will lean on his EA for practical, proactive and organised support. This role will also have significant interaction with the leadership team and other partners in the firm and will need to be able to professionally manage access to the Managing Partner and proactively deal with any requests/issues that come up.
The role is based in the Sydney CBD in new, impressive offices and provides the opportunity to support a domestic and international leader in a global firm.
Responsibilities including (but not limited to):
  • Managing the Managing Partner’s email, calendars, schedules, and meetings
  • Proactively manage the to do list and project work for the Managing Partner
  • Assisting in the preparation of relevant documentation of Management Committee including drafting Agendas, prior to critical dates
  • Organising and attending meetings, events and social functions, including quarterly and annual staff meetings
  • Organising and managing any correspondence
  • Managing files including opening, generating, maintaining and closing
  • Preparing relevant documentation and ensuring the Managing Partner is prepared for meetings and events
  • Forecasting and managing budgets, expenses, billings and reporting
  • Management of travel, accommodation, conferences and couriers
  • Minute taking/administration for relevant leadership/partner meetings
  • Managing relationships with the local and international leadership team
  • Extra support as and when needed within role requirements
About you:
  • Experience in a legal/professional services environment supporting senior level stakeholder 
  • Experience supporting a stakeholder in a global organisation would be desirable
  • Strong technical proficiency with a typing speed of at least 50 WPM with 90% accuracy
  • Excellent relationship management skills with a proactive, positive and professional approach to customer service
  • Problem solver with the ability to adapt to changing situations quickly
  • Ability to commercially understand and interact with the structure, strategy and processes of the firm to contribute to the overall success of the firm and the Managing Partner
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