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Office Coordinator

Job Title: Office Coordinator
Location: Sydney
Industry:
Salary: $60k+ super, pro rated
Reference: 2909445
Job Published: March 21, 2019 16:32

Job Description

 The Opportunity:

This globally recognised company who is a leader in it's field, and has continued to expand it's open and collaborative offices here in Sydney. Working closely with a diverse, committed team of 20 people, this position has come about due to maternity cover for a remaining 4 month period.

The Role:

Alongside one other administrator you will support the office in:
  • Answer incoming calls/Receiving guests
  • Office Administration – Pantry, stationery and photocopiers
  • Help team with the travel & expenses claims, collating receipts, filling out database, splitting transactions against different business purposes and funds and uploading.  Includes all personal expense claims and uploading into Peoplesoft.
  • Travel bookings
  • Ordering stationery, office supplies, and company dry and wet goods, marketing materials and business cards
  • Organising incoming and outgoing mail, including express post, delivering documents to local businesses and ordering couriers (including international) as necessary on a daily basis, includes liaising with mailmen and couriers
  • Assistance with meeting rooms calendar
  • Calling relevant suppliers to follow up on orders and/or maintenance of equipment
  • IT/Telecommunication support (procuring laptop, backup, maintaining inventory list, new hire login creation, office phone & mobile phone matters)
  • Handling/scanning of invoices for Finance Department
  • Arranging offsite document storage
  • Photocopying, scanning, printing, labels and binding as required
The Candidate: 

You will be a proactive and reliable coordinator who can commit to a 4 month contract. No likely-hood to extend due to maternity staff return. 

Role is available to start immediately. Please hit 'Apply'- Sam Philpot