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Reception/Administration

Job Title: Reception/Administration
Contract Type: Permanent
Location: Sydney
Industry:
Reference: 2701261
Job Published: April 03, 2018 10:46

Job Description

Australia's largest manufacturing and distribution organisation based in Rhodes are seeking an experienced Receptionist/Administration Officer to start immediately. 

The Role: 

Reception duties: 
  • Answering phone calls
  • Take messages and distribute to appropriate people 
  • Greeting and signing-in visitors and contractors
  • Organising couriers
  • Collect, sort and distribute all mail
  • Formal induction of all Contractors through Rapid Induc
General Office Administration duties:
  • Order kitchen and stationary supplies 
  • Print, collate and bind documents for projects, meetings and presentations 
  • Schedule and coordinate meeting room bookings
  • Process and reconcile Senior Manager monthly expenses 
  • Update Outlook address book details for all new staff
  • Order all approved business card forms and name tags
  • Place catering orders 
  • Setup of rooms / facilities for meetings, presentations and training
  • Mail merge and distribution of invoices and statements for the Accounts department
  • Maintenance of records and databases including those in SAP
  • Coordinate administrative projects
  • Coordinate travel bookings 
  • Ordering mobile phones and organising SIM cards 
Facilities duties: 
  • Reporting and logging of all faults and repairs 
  • Sourcing and booking of all tradesmen and servicemen & technicians
  • Ordering new / replacement office equipment products and parts as required
  • Booking of scheduled maintenance and office up-keep including steam cleaning of carpets, pest control and general hygiene

The Candidate: 

  • Minimum 2-3 years experience in an office administration, reception, facilities or procurement role
  • Strong Microsoft Office skills 
  • Attention to detail and organisational skills
  • Ability to meet deadlines and multi-task
  • Strong customer focus
If you are interested, please click 'Apply Now' to submit your application.

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