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Team Assistant

Job Title: Team Assistant
Contract Type: Permanent
Location: Sydney
Industry:
Reference: 2998908
Job Published: September 12, 2019 10:31

Job Description

The Opportunity:

A leading global law firm with a history spanning almost 200 years, and clear strategy for future growth have seen them become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. Due to a company wide restructure, this firm has multiple vacancies available for Team Assistants to come into newly created roles and join a fresh administration team moving the business forward! This role is not for the faint hearted. This is a busy, fast paced role for the ambitious, who have their sights on career growth and opportunity. 


The Role:

You will be working in a Centralised Administration Hub, representing all the legal practices to provide proactive and effective general administrative assistance across a diverse range of tasks. To support the needs of the teams this role will take the later shift within the team, working 10:30am-7pm. There is a structured training program to support your development and progression over a 12-18 month period. 

Tasks include but not limited to:
  • Preparation of internal and client documents
  • Carrying out departmental specific tasks, for example Land Registry searches and preparation of Court documents
  • Liaison with Document Specialists on the completion or delivery of documents
  • General administrative tasks
  • Basic IT hardware and software support
  • Answering calls and taking accurate messages
  • Arranging conference or video calls
  • Filing, archiving and data entry
  • Processing and submitting expense claims and other administrative tasks
  • Assisting with New Business Intake requirements and client file opening and related processes
  • Assisting with the monthly billing process: creating or amending bill narratives and drafting/finalising bills
  • Carry out research or client intelligence where helpful for pitches, marketing, events, briefing packs or approaches
  • Assisting with the coordination of client events which may include arranging meeting facilities, assisting with welcoming and registrar, and assisting with the amendment of speaker materials

About you:

  • Minimum 1 year experience in an administrative role, ideally from a large organisation
  • Ability to work 10:30am-7pm shift
  • "Can do" and proactive approach with a willingness to accept tasks outside the general scope of duties
  • Keen interest to learn new skills and develop or improve on skills sets
  • Strong organisational skills and ability to plan and prioritise effectively
  • Demonstrates initiative and strong client focus with good written and verbal communication skills
  • Professional approach and ability to build strong and friendly working relationships
  • Resilience, with the ability to thrive and effectively work with continuous change, challenging stakeholders and tight deadlines
  • Team player with ability to work in a dispersed team
  • Demonstrates flexibility and willingness to adjust priorities or working hours when necessary
  • Excellent level of technical ability in Microsoft Office, including Word, Excel and PowerPoint
The client is keen to interview immediately so please APPLY NOW.