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Team Assistant

Job Title: Team Assistant
Contract Type: Permanent
Location: Brisbane
Industry:
Reference: 3154125
Job Published: August 04, 2020 17:34

Job Description

A leading financial institution has a vacancy available for a Team Assistant to join the administration team. This is a busy, fast paced role for someone who enjoys supporting successful senior team members within a fun and dynamic organisation. 

The Role:

Working as a Team Assistant to support a team of 4, you will be responsible for;
  • Preparation of internal and client documents
  • Liaison with Document Specialists on the completion or delivery of documents
  • General administrative tasks
  • Basic IT hardware and software support
  • Answering calls and taking accurate messages
  • Arranging conference or video calls
  • Filing, archiving and data entry
  • Processing and submitting expense claims and other administrative tasks
  • Assisting with New Business Intake requirements and client file opening and related processes
  • Assisting with the monthly billing process: creating or amending bill narratives and drafting/finalising bills
  • Carry out research or client intelligence where helpful for pitches, marketing, events, briefing packs or approaches
  • Assisting with the coordination of client events which may include arranging meeting facilities, assisting with welcoming and registrar, and assisting with the amendment of speaker materials
About you:
  • Minimum 1 year experience in an administrative role ideally in a Team Assistant capacity
  • "Can do" and proactive approach with a willingness to accept tasks outside the general scope of duties
  • Professional approach and ability to build strong and friendly working relationships
  • Team player with ability to work in a dispersed team
  • Demonstrates flexibility and willingness to adjust priorities or working hours when necessary
  • Excellent level of technical ability in Microsoft Office, including Word, Excel and PowerPoint
For more information about this role, please call Savannah Cant on 07 3854 3806.

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