Job Description
The Role:
Working as a Team Assistant to support a team of 4, you will be responsible for;
- Preparation of internal and client documents
- Liaison with Document Specialists on the completion or delivery of documents
- General administrative tasks
- Basic IT hardware and software support
- Answering calls and taking accurate messages
- Arranging conference or video calls
- Filing, archiving and data entry
- Processing and submitting expense claims and other administrative tasks
- Assisting with New Business Intake requirements and client file opening and related processes
- Assisting with the monthly billing process: creating or amending bill narratives and drafting/finalising bills
- Carry out research or client intelligence where helpful for pitches, marketing, events, briefing packs or approaches
- Assisting with the coordination of client events which may include arranging meeting facilities, assisting with welcoming and registrar, and assisting with the amendment of speaker materials
- Minimum 1 year experience in an administrative role ideally in a Team Assistant capacity
- "Can do" and proactive approach with a willingness to accept tasks outside the general scope of duties
- Professional approach and ability to build strong and friendly working relationships
- Team player with ability to work in a dispersed team
- Demonstrates flexibility and willingness to adjust priorities or working hours when necessary
- Excellent level of technical ability in Microsoft Office, including Word, Excel and PowerPoint