Job Description
- Global law firm
- Circa $60K package
- Energetic team culture
The Opportunity:
A leading global law firm with a history spanning almost 200 years, and clear strategy for future growth have seen them become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. Due to a company wide restructure, this firm has multiple vacancies available for Team Assistants to come into newly created roles and join a fresh administration team moving the business forward! This role is not for the faint hearted. This is a busy, fast paced role for the ambitious, who have their sights on career growth and opportunity.
The Role:
You will be working in a Centralised Administration Hub, representing all the legal practices to provide proactive and effective general administrative assistance across a diverse range of tasks. There is a structured training program to support your development and progression over a 12-18 month period. There are permanent and 12 month fixed term contract roles available.
Tasks include but not limited to:
- Preparation of internal and client documents
- Carrying out departmental specific tasks, for example Land Registry searches and preparation of Court documents
- Liaison with Document Specialists on the completion or delivery of documents
- General administrative tasks
- Basic IT hardware and software support
- Answering calls and taking accurate messages
- Arranging conference or video calls
- Filing, archiving and data entry
- Processing and submitting expense claims and other administrative tasks
- Assisting with New Business Intake requirements and client file opening and related processes
- Assisting with the monthly billing process: creating or amending bill narratives and drafting/finalising bills
- Carry out research or client intelligence where helpful for pitches, marketing, events, briefing packs or approaches
- Assisting with the coordination of client events which may include arranging meeting facilities, assisting with welcoming and registrar, and assisting with the amendment of speaker materials
About you:
- Minimum 1 year experience in an administrative role, ideally from a large organisation
- Current/graduated law students will not be considered
- "Can do" and proactive approach with a willingness to accept tasks outside the general scope of duties
- Keen interest to learn new skills and develop or improve on skills sets
- Strong organisational skills and ability to plan and prioritise effectively
- Demonstrates initiative and strong client focus with good written and verbal communication skills
- Professional approach and ability to build strong and friendly working relationships
- Resilience, with the ability to thrive and effectively work with continuous change, challenging stakeholders and tight deadlines
- Team player with ability to work in a dispersed team
- Demonstrates flexibility and willingness to adjust priorities or working hours when necessary
- Excellent level of technical ability in Microsoft Office, including Word, Excel and PowerPoint