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Team/Administration Assistant- Retail Leasing

Job Title: Team/Administration Assistant- Retail Leasing
Location: Melbourne
Reference: 3250689
Job Published: April 08, 2021 12:15

Job Description

Our client is a global real estate company looking for candidates with previous administration experience within commercial real estate.

Key Responsibilities
  • Word processing of property reports, submissions, quotes and work orders, letters, contracts, statutory and standard forms, presentations
  • Co-ordinate the collation or reports, marketing materials, submissions, and other documentation, including typing, photocopying, binding
  • Composition of general correspondence, including memos, emails, faxes, and letters
  • Update CRM databases as required or requested to ensure that client details/task details are accurate
  • Client liaison, including booking meetings, accepting telephone messages and following up on client requirements as necessary
  • Assist with the induction and setup of new employees to the departments
  • Produce monthly reporting including fee forecasts
  • Book the teams travel and accommodation requirements
  • Coordinate mail outs to prospective purchasers, investors and developers and oversee delivery of process
  • Maintaining department’s filing system, including creating of all active as well as recording and lodgment of inactive (archived) files
  • Preparation of expense claim forms and MasterCard statements for department operatives
  • Ensure the brand compliancy of all outgoing proposals and submission documentation
Core Competencies & Role Requirements
  • Ability to deal with several matters and work to deadlines
  • Proactive and self-motivated – keen to add value to the team and have ability to work with minimal supervision
  • Strong client-orientated approach, ability to handle inbound and outbound calls and difficult clients / tenants
  • Professional and friendly telephone manner
  • Ability to work with minimal supervision
  • Excellent organization and time management skills and attention to detail
  • Ability to build relationships at all levels of the business
  • Minimum Intermediate level MS Office skills
f this sounds like you, please click apply today!

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