We're partnering with a high-growth Brisbane-based venture group with a portfolio of ASX-listed and emerging companies. As the business continues to grow, we're looking for a commercially minded Executive Operations Partner to work alongside the CEO and executive leadership team, helping bring structure, momentum and operational excellence to a fast-moving environment.
This is not a traditional Executive Assistant role. It's ideal for someone who enjoys solving problems, improving how a business operates, creating systems and processes, and becoming a trusted extension of the executive team. You'll thrive in an environment where no two days are the same and where you'll have the opportunity to shape how the role evolves as the business continues to scale.
The Opportunity
Working across multiple businesses, you'll help keep the executive team operating efficiently by coordinating priorities, improving processes and ensuring nothing falls through the cracks. You'll be involved in a broad mix of executive operations, project coordination and business support, with genuine scope to shape the role as the organisation grows.
One day you might be coordinating a leadership offsite or international travel, the next improving an internal process, supporting a Board meeting, implementing a new AI workflow or helping deliver a key business initiative. The role is intentionally broad and will continue to evolve alongside the organisation.
Key Responsibilities
Executive Operations
- Partner closely with the CEO and executive leadership team.
- Coordinate priorities, meetings and business rhythms across multiple entities.
- Prepare executive briefings, presentations and supporting documentation.
- Keep projects moving by coordinating actions, timelines and follow-through.
- Identify opportunities to improve systems, workflows and business processes.
- Support cross-functional projects and business initiatives.
- Assist with governance activities and executive reporting.
- Help establish scalable ways of working as the organisation grows.
- Coordinate travel, conferences and executive logistics.
- Support meeting preparation and follow-up.
- Assist with document preparation, presentations and reporting.
- Become a trusted point of coordination across the executive team.
- Leverage AI tools to improve productivity and streamline workflows.
- Explore new technologies and smarter ways of working.
- Help embed efficient processes as the business continues to scale.
You'll thrive in this role if you love variety, enjoy solving problems and naturally bring structure to busy environments. You may currently be working as an Executive Assistant, Executive Business Partner, Executive Operations Partner or in a similar role supporting senior leaders within a fast-paced business. You're commercially minded, highly organised and enjoy making things run better.
You'll also be someone who's naturally curious. This business is embracing AI in a meaningful way, and they're looking for someone who is excited by how technology can transform the way executives and businesses operate. If you enjoy improving processes, building smarter workflows and finding more efficient ways of working, you'll feel right at home.
To be successful, you'll bring:
- Experience supporting senior executives in a complex environment.
- Outstanding organisational and coordination skills.
- Strong project management and problem-solving capability.
- Excellent written communication and presentation skills.
- Advanced Microsoft 365 skills, particularly PowerPoint and Word.
- Exceptional attention to detail and follow-through.
- A proactive, adaptable and solutions-focused approach.
This is an opportunity to become a genuine business partner to an ambitious leadership team. You'll have the autonomy to improve systems, influence how the business operates and grow alongside a portfolio of businesses entering an exciting phase of expansion.
If you're looking for a role where you can make a real impact, enjoy genuine variety and help build the operational foundations of a growing business, we'd love to hear from you.
