The Facilities Coordinator will assist and support the onsite Operations Team. The role will play an integral part in supporting with the management of all aspects of building services, statutory compliance and risk management, while also providing exceptional customer service.
Join a well-established property developer and asset manager with a strong reputation in the sector. Their portfolio spans commercial office towers, retail centres, and mixed-use developments across Australia, offering you the opportunity to work across diverse, quality assets.
Salary: $90,000 - $100,000 including super
Contract duration: Initially 3/4 months - potential to go permanent for the right person
Start date: ASAP
Location: Concord West
Duties:
- Record, track, rectify and close out all maintenance items, building services issues, and compliance tasks in the maintenance management system in a timely manner
- Conduct regular inspections and assessments of properties, plant, equipment, building fabric and external areas to proactively identify maintenance needs and ensure they are free from health and safety risks
- Accurately record and report all incidents in the nominated safety management system and maintain up-to-date site safety manuals and risk registers
- Ensure all building services (fire, electrical, hydraulic, mechanical etc.) are maintained in accordance with executed service agreements and tracked in the maintenance management system
- Monitor regular testing and inspection of all services and essential safety measures to ensure statutory certifications and compliance are maintained
- Leverage internal resources to assist and advise customers regarding building systems, property operations, property improvements and fitout proposals
- Develop and maintain strong working relationships with external and internal customers, consultants and service providers
- Liaise with the Senior Operations Manager, Asset Managers and Property Managers to review budgets, expenditure and prepare recommendations for proposed or required upgrade works
- Assist with reviewing and coordinating necessary works, and ensure close-out documentation is provided and compliant
- Monitor the energy management system and track energy, water and gas performance, reporting on variances to the property management team and tenants as required
- Provide regular reporting on property performance from safety, customer service and operational perspectives
- Support the property management team in ensuring targets are met and properties are maintained to premium standards
Skills:
- Minimum 18 months experience in facilities across Commercial or Retail
- Understanding of essential safety measures, fire, electrical, mechanical and hydraulic systems
- Strong computer software skills including Microsoft Outlook and Office Suite
- Ability to clearly communicate with all stakeholders both in writing and verbally
- Ensure customer expectations are met
- Takes ownership of role and deliverables and is results and solutions focused
- Reliable and dedicated self-starter, who can work independently but also enjoys team interaction and is collaborative
- Highly organised, with strong attention to detail and accuracy
- Ability to follow instructions and complete tasks and objectives within specific time frames
- Excellent time management skills with the ability to handle multiple tasks, re-prioritise accordingly and maintain a positive attitude
- Strong understanding of operational budgets and expenditure - Preferable
- Previous involvement with energy metering and monitoring - Preferable
- Proven history working within a property management team - Preferable