Location: Bondi Junction (on-site)
Hours: 24 hours per week — flexible across the week, fully on-site
Salary: $95,000 - $100,000 + super (pro-rata)
About the Role
Work for a privately-owned property group with a diversified portfolio spanning commercial and retail.
This is a part-time opportunity of 24 hours per week, with flexibility to spread hours across the week to suit the successful candidate. The role is fully on-site at their Head Office in Bondi Junction. The role is responsible for lease administration mainly across their commercial and some retail property portfolio.
Key Responsibilities
- Manage end-to-end lease administration including, reviewing offer documentation, coordinating approvals, and facilitating lease execution, including DocuSign, mortgagee consent, and registration.
- Maintain accurate and up-to-date tenant records in MRI, including tenancy information forms, renewals, and vacates.
- Process daily accounts receivable, receipting tenant payments and manage arrears and prepare recovery/recharge invoices.
- Prepare and coordinate annual outgoings estimates and reconciliation processes; conduct tenant reconciliations and audits.
- Manage tenant insurance, securities, and fit-out bonds; prepare monthly rent rolls.
- Support property managers in maintaining strong tenant relationships and handle miscellaneous tenant communications.
- Contribute to process improvements, legal precedents, and template documentation.
- May need to perform other ad-hoc duties as required
Essential Requirements
- Must have a minimum 3 years' experience in a Lease Administration role.
- Ideally have experience in a family office or private group
- Demonstrated experience with MRI property management software — this is desirable
- Strong attention to detail and ability to multi task in a high-volume environment.
- Strong in Microsoft Excel;
- Team-oriented with the ability to liaise professionally at all levels but also able to work autonomously.
- Experience with MRI General Ledger (PMX).
